Monthly, part-time
Ongoing admin support
A few hours a day on inbox, calendar and tasks. The most common way assistants are engaged.
Freelancer category
Assistants who take the busywork off your plate.
Inbox, calendar, data, research, scheduling — the day-to-day that eats your hours. Every assistant in the iince pool has run real admin for founders and teams, not just a course certificate.
- Support
- Admin, scheduling, data, ops
- Shortlist
- Usually within 48 hours
- Fee
- Once, only if you hire
Example shortlist3 people
Part-time assistant for a founder, inbox and calendar
€1,200–1,800/mo · start in 1 week · English and Spanish
RC
Executive assistant
6 yrs · Manila · €14–18/h · part-time
Google WorkspaceCalendlyEN
Why: Runs inbox and calendar for two founders; nothing falls through the cracks.
YB
Virtual assistant
4 yrs · Cairo · €10–14/h · free now
Data entryExcelEN / AR
Why: Fast, accurate data work and clear daily notes on what's done.
DM
Operations assistant
7 yrs · Bogotá · €1,200/mo · free from the 1st
NotionCRMEN / ES
Why: Keeps the CRM and process docs tidy, and spots what's about to slip.
Example of the format. Real shortlists include portfolio links and current availability.
The work
What they take off your plate
Inbox and calendar management in Google Workspace or Outlook
Data entry, list building, and research in Excel or Sheets
Scheduling, travel booking, and meeting prep across time zones
Document prep, light bookkeeping, and CRM and Notion upkeep
Vetting for this role
What we check before we shortlist a virtual assistants.
General vetting isn't enough. These are the checks specific to this role, on top of the skill tests every applicant takes.
Work samples you can check
Real calendars, trackers, or docs they've run. We look at the actual output, not just a CV.
A short real-world task
We give a timed admin or data task and check accuracy, not just speed.
Clear written communication
Assistants often write on your behalf, so we check their emails and notes read well.
Typical engagements
The three briefs we see most.
Monthly, full-time
Dedicated assistant
One person on your team full-time for admin, scheduling and operations, without a local hire.
A few days to 2 weeks
One-off project
A data clean-up, a research list, or travel and event setup with a clear deadline.
Typical ranges, not quotes. Your brief decides the scope and the timeline.
Virtual assistants: questions
Before you hire.
Part-time or full-time: which should I ask for?
Tell us the hours you expect. Most people start part-time for inbox and calendar, then add hours as they hand over more.
Can they cover my time zone?
Yes. Tell us the hours you need covered and we shortlist assistants who already work them, or who overlap enough to matter.
Can they handle sensitive inboxes and accounts?
Yes, with access you control. Share logins through your password manager and give only what the role needs; most assistants are used to this.
Often hired together
Start a brief
Tell us what you need.
Send a short brief — role, budget, timeline. We'll come back with two or three people we'd hire ourselves, usually within 48 hours.
Request a shortlistA good brief for a virtual assistants says
- The work: inbox, calendar, data, research, or ops
- Hours: part-time, full-time, or a one-off project
- Time zone: the hours you need covered
- Tools: Google Workspace, Excel, Notion, a CRM
- Languages: yours, and your customers'