Bilingual (EN/ES) Executive & Project Administrative VA — Calendars, Meeting Notes & Project Tracking (Remote, CST Hours)

A US-based heavy-civil construction company (bridge repair and infrastructure) is looking for a bilingual (English/Spanish) Executive & Project Administrative Assistant to provide executive support, project administration, meeting support and recurring back-office help — all remotely. You'll work closely with the company owner and Project Manager, removing repetitive admin so meetings, calendars, documentation and follow-ups stay organized. Construction experience is a plus but not required. This is an ongoing role of about 30 hours a week (with room to grow), worked on US Central (CST) business hours. What you'll do - Manage calendars, appointments and reminders - Attend virtual meetings, take professional notes and track action items and follow-ups - Enter production-report and project data into internal systems - Assist with submittals and documentation - Send professional emails and coordinate meetings - Communicate with vendors and contacts when directed What we're looking for - Experience as an executive assistant or in administrative/back-office support - Strong data-entry and documentation skills - Calendar and meeting-management experience - Professional note-taking and follow-up experience strongly preferred - Strong written English and bilingual English/Spanish required - Willingness to learn proprietary software and recurring workflows (training provided) - Comfortable with Microsoft Office/Google Workspace, calendar & email tools, virtual meeting platforms, AI note-taking tools and project-tracking systems How it works Apply through iince. We review every application and, when you're a good fit, we introduce you directly to the client. This is an ongoing independent-contractor engagement with competitive rates paid weekly.